Welcome to the new edition of #DelogueUncovered - We receive many questions from our community about best practices, industry insights, and how to get the most out of Delogue PLM. That’s why we created #DelogueUncovered - a knowledge-sharing series where we address some of the most frequently asked questions from our community.

This edition will focus on custom fields within the platform and risk assesments. Let’s get started!

What is custom fields and how do you actually apply those?

Custom fields in Delogue PLM are additional data fields you can create to tailor the platform to your unique business needs. They allow you to input and manage information not covered by the standard fields provided in Delogue. For example, you might use custom fields to track specific compliance details, product certifications, or any other data critical to your workflows.

How to generate custom fields:

• Navigate to the Admin panel in Delogue (admin access is required).
  
  
  • Select Custom Fields, then choose the area (e.g., Styles, Items, Compliance) where you want to apply the custom field. 
     
    • Click on Add Custom Fields and specify the type of field you need:
      Text fields: Add notes or descriptions.
      Dropdown fields: Provide predefined options for selection.
      Numeric fields: Input numerical data.
      Date fields: Include important dates or deadlines.

• Define visibility and functionality by setting options like:
  • Internal only: Restricts supplier access to the field.
  • Editable by suppliers: Allows suppliers to input or modify data.
  • Mandatory for export: Ensures the field must be filled out before exporting data.
  •  
• Save the field, and it’s ready for use.
  
  

You can then find the custom field on the relevant style or item pages, where it’s ready to populate with data.

How do you work with custom fields in Delogue?

Custom fields are a powerful way to extend Delogue PLM’s functionality, giving you the flexibility to track and manage specific information across your styles, items, and compliance data. Once your custom fields are set up, integrating them into your daily workflows is simple and intuitive.

First, adding or updating data in custom fields can be done directly on the style or item page. When you navigate to the relevant section, custom fields are typically grouped and labeled clearly. Double-clicking on a field allows you to enter or edit its value. For dropdown fields, use the arrow keys to navigate options, making the process faster and easier.

If you need to update multiple styles or items at once, Delogue offers an efficient solution through batch updates. By using the import/export tool, you can download a template with the custom fields included. Populate the fields in Excel, then re-upload the file into Delogue. This functionality is particularly useful for large-scale updates, saving you time and effort.

Custom fields also integrate seamlessly into reports. By including them in custom reports, you can view and manage all your custom field data in one place. From the report, you can input or modify values directly, streamlining data management. To ensure newly created fields appear in your reports, simply refresh the report module, and they’ll be available for selection.

With custom fields, you can tailor Delogue PLM to suit your exact requirements, centralize critical information, and ensure all teams have the data they need at their fingertips.

After the risk assessment has been made, does the brand have to conduct any testing actions the assessment has resulted in straight after, or can they wait for the authorities to request them?

Conducting a thorough risk assessment is a crucial step in ensuring your products meet safety standards. But what happens next? If the assessment identifies any risks, it’s essential to take immediate action to mitigate them - this isn’t just a good practice; it’s a regulatory requirement.

For example, if your risk assessment highlights potential chemical hazards in a product, you must carry out the necessary testing to confirm whether the risk exists. If a risk is identified, you need to address it - whether by reformulating the product, changing suppliers, or implementing stricter quality controls - before the product enters the market. This proactive approach helps ensure compliance and reduces potential liability.

Waiting for authorities to request testing is not an option. As a brand, you are responsible for ensuring that products entering the market are safe and comply with all regulations. Failing to address risks upfront could lead to fines, recalls, or damage to your reputation if issues arise after the product is launched.

It’s also important to document every step of the process. Detailed records of your risk assessments and the actions taken to mitigate risks serve as evidence of due diligence. If authorities review your compliance or if an issue arises in the market, this documentation will demonstrate that you followed the necessary protocols.

In short, the goal of the risk assessment is not just to identify risks but to ensure that they are resolved before products reach consumers. Acting promptly on the results of your assessment protects both your brand and your customers.

We hope this gave you some clarity! 

Do you have any questions you'd want us to dive into? Send us an email to marketing@delogue.com or DM us on LinkedIn or Instagram with your question(s) and we'll bring it in the next edition of #DelogueUncovered. 

Merry Christmas and Happy New Year!

Best, 

Your Delogue team